Construction accounting
Most bookkeepers can reconcile your bank account. Far fewer can tell you which of your last twelve jobs actually made money, produce a WIP schedule your bank will accept, or code your TPT to the right city. That is the whole difference.
How we price it
A contractor running eleven jobs at $900,000 is more work than one running three jobs at $3,000,000. Every firm that quotes off revenue gets this backwards, and you end up subsidizing somebody else's simpler books.
| Package | Price | Active jobs | Who it fits |
|---|---|---|---|
| Job Cost Core | $1,000/mo | Up to 4 | Owner-operators and small crews, typically under $1M in annual revenue. |
| Contractor Controller | $2,000/mo | Up to 12 | A field crew, real backlog, and a bank or GC asking for a WIP schedule. Typically $1M to $5M. |
| Construction CFO | $3,750/mo | Up to 30 | Multi-crew contractors chasing a bonding limit, a credit line, or an exit. $5M and up. |
Labor, material, subcontract and equipment allocated to the job and the phase, on a NAHB-style cost structure. A per-job profitability report every month, not a company-wide P&L you have to guess from.
Costs to date, estimated cost to complete, earned revenue, and over and under billings. This is the schedule your bank and your surety are actually asking for when they say "send us your financials."
Retainage receivable tracked by job so you know what is owed and how old it is, and retainage payable so you are not surprised at closeout. Forgotten retainage is one of the most common places a contractor's cash quietly sits.
Every change order tracked against the original estimate, so you can see whether the change made you money or bought you work.
G702 and G703 prepared from your schedule of values with stored materials, retainage and change orders carried through the period. Two per month included at the CFO tier.
Weekly WH-347 or state equivalent, fringe calculation, wage determination mapping and portal submission. If you bid public work in Gilbert, Queen Creek or Maricopa County, you need this and most bookkeepers will not touch it.
A quarterly closed-job post-mortem by cost code: variance against the original estimate, and a written list of which assumptions were wrong and by how much. Of 45 firms we reviewed, none sell this. It is where a growing contractor bleeds.
Draw package assembly, cost-to-complete reconciliation, lender inspector coordination and budget line reallocation. One firm out of 45 offers it.
Prime versus subcontracting classification, MRRA versus modification treatment, deduction code selection and license maintenance, for one jurisdiction. Additional cities $65/mo each.
Why contractors get this wrongPrepared and served on owner, GC and lender, with proof of service on file and a running notice log by job. Up to eight per month at Contractor Controller, unlimited at Construction CFO.
How the service worksWe checked all 26 bookkeeping and accounting firms in the East Valley. Twenty-one of them will not tell you what they charge until you have sat through a discovery call.
Ours are on the site, with a column showing what is not included.
The scoping call
That is the entire conversation. It tells us which package fits and roughly what cleanup would cost if your books are behind. No pitch, and no quote off a guess: we look at your actual file first.
How many projects you are running at once, or how many units you hold.
Roughly. A bank statement page count is close enough.
Everything that needs reconciling, including the card you forget about.
Each LLC or corporation is its own set of books.
W2 headcount and how many 1099s you issue in a year.
